ENTRY ALLOCATION (Max 80 teams of 2)

  • Sponsors / official
  • Top 5 guaranteed
  • Auctioned
  • Current entrants
  • Waiting list
  • 'Wild Card' 
= 5
= 5
= 3
= 49
= 15
= 3

 

NOTES:

  1. Sponsors / official refers to teams reserved for the organisers (3) and for major sponsors, ie: Imana Foods and (traditionally) for a team from Umngazi / local.
  2. In order to retain the competitive element, current top five teams are guaranteed a re-entry the following year. These teams may not always be filled, in which case they are allocated to current teams.
  3. Three teams are auctioned to raise funds at the fines evening during the event. It is the prerogative of those who paid for the entry to either retain it for themselves or pass it on to whosoever they wish.
  4. Current (ie: this year) entrants will be notified at the beginning of January of the new year that entries will open to them on the 15th January. E-mail notification will be sent out to all (current) entries on the 15th January. Teams will be given until the 31st January to submit their Entry Application. The entry selection committee will review all applications and notify those successful / unsuccessful by mid-February. Entry fees will be payable (in full) by the end of February.
  5. The top 15 teams on the waiting list will be notified by the end of January that they have first option in accepting an entry for the next event. Should they decline the opportunity, they will be re-entered at the bottom of the waiting list or removed if they so desire.
  6. Teams on the waiting list who are contacted after entries have been confirmed (ie: end of March) and are UNABLE to accept the opportunity, will RETAIN their position on the waiting list (in view of the ‘short notice’ when most people make early plans for annual leave)
  7. Three ‘Wild Card’ entries will be awarded at the organisers discretion. These teams will be notified at the beginning of March of their entry opportunity.

RULES:

  1. CURRENT TEAMS: Current teams who are successful in securing an entry will need to make payment by the end of February. Teams not paying in due time will forfeit their entry to the standby list. Please note: no reminders will be sent, no excuses will be tolerated !
  2. The ‘STANDBY LIST’: Current teams who are unsuccessful in obtaining an entry will be placed on a ‘standby list’ to fill any confirmed teams who are forced to withdraw. Teams will be allowed two weeks from the time of confirming their entry, to make full payment for their entry. Should these teams not receive an entry before the current event they need to re-apply to the waiting list by written e-mail application. It is not assumed that (unsuccessful) teams will automatically be added to the waiting list.
  3. WAITING LIST: Successful teams from the waiting list will be e-mailed an entry form and will need to make their entry payment between 15-31 March / within two weeks of confirming their entry commitment.
  4. TEAM CHANGES: Once payment has been made, teams will only be allowed ONE change to the team at a cost of R500, ie: if one member is forced to withdraw the other may find a new partner. Should the team be forced to withdraw, the entry will be passed on to either one of the current teams on the standby list or to a team on the waiting list (depending on where the team originated from).
  5. The ‘SHORT LIST’: any team vacancies from the 1 June will only be open to teams who have indicated they are willing and able to commit to the event at short notice, ie: 6 weeks or less before the event ! In some cases this has been the day before !